Party & Charter Bus Prices: How to Calculate Your Salt Lake City Bus Rental Costs

The cost of renting a party bus or charter bus is determined by your unique trip details. Factors like passenger count, number of stops, mileage, and route will decide your total price. Do not worry though — our online tools make it easy to compare pricing and availability for vehicles fitting your group size. Whether you need a party bus for a bachelorette party or a charter bus for a corporate event, our extensive inventory has great options. Our professional team can provide an instant quote tailored to your needs in 30 seconds — or you can use our 24/7 online booking tool. Call 385-230-6303 or visit our website to get a custom price estimate and start planning your group transportation. With rates and availability at your fingertips, it’s easier than ever to find the right bus rental at a price that works.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How are Bus Prices Determined?

The cost of a bus rental depends on several key factors. These include the vehicle type, features, passenger capacity, mileage, number of hours needed, and more. Determining bus prices requires balancing all these elements to find the best fit and value. Key details like where and when transportation is needed, the length of the trip, how many people, desired amenities, and the route specifics all shape the customized quote.

Trip Mileage and Hours

When booking your trip, we’ll need the pickup and drop off times and locations to determine total mileage and hours. Buses are rented hourly for short trips around the city, daily for multi-day trips with significant mileage, or by total mileage for long distance trips. An hourly rate works well for local excursions like sporting events or concerts. We may require a minimum number of hours, but can discuss flexibility for your group’s needs. For conferences and festivals spanning multiple days, a daily rate allows flexibility in scheduling. Cross-country trips are best priced by total mileage. Even if you pre-pay, additional mileage beyond the original quote may incur added charges. We aim to clarify all details upfront so your group can enjoy an affordable, worry-free trip.

The Season

Bus rental rates fluctuate throughout the year in Salt Lake City. April through June tend to be the most expensive months to rent a bus due to high demand for graduations, end-of-year school trips, proms, and family reunions. January, February, and July are typically the most affordable months to book a bus rental because of winter weather and the end of summer. If you’re planning a trip during a busy event like Sundance Film Festival in January or the outdoor recreation months of May through September, be sure to book your transportation at least 3-6 months in advance to get the best rate. Local sports seasons also impact pricing – rentals are more expensive on Utah Jazz game days and University of Utah football home games. Planning your bus trip during an off-peak time or booking early can help you save money on your rental.

Beginning and Final Destinations

The availability and pricing of charter buses depends on where your trip starts and finishes. Buses tend to be more plentiful in large cities with infrastructure suited for oversized vehicles. Smaller metro areas may have fewer charter bus options. Transporting a bus a long distance before passenger pickup also incurs “deadhead” costs that are incorporated into your final quote. Providing exact addresses for pickup and dropoff when booking allows us to give the most precise pricing based on route distances and relative bus supply and demand in those locations.

Type and Number of Buses

We offer various buses to meet your group’s needs, including minibuses, party buses, entertainer coaches, motorcoaches, and charter buses. Prices vary based on size and amenities. For example, a minibus designed for shorter trips with less than 35 passengers costs $100-200 less per day than a standard coach. Luxury entertainer coaches used by touring performers feature accommodations like bunk beds, kitchens, and lounges resulting in higher rates. The number of passengers also impacts price – filling more seats on any bus type lowers the cost per person. Those with less than 35 travelers find better value in renting minibuses over full-sized options. Additionally, coaches with features like leather seats, TVs, WiFi, and power outlets come at a premium. Ultimately, the vehicle you select based on passenger count, trip length, and desired amenities plays a major role in determining your final rental quote.

How to Keep Costs Down

Book early, at least 3-6 months out, to secure the best rates and vehicle availability. Consider the per person cost when splitting with a group – it’s often comparable or cheaper than other transit options. Finalize your headcount as early as possible to get the right vehicle size and optimize cost and space efficiency. Aiming for 100% occupancy gets the most value. Schedule trips during December, January or February when demand is lower versus April, May and June when prices are higher. Avoid booking near major events like Sundance Film Festival, Outdoor Retailer shows, or big Utah Jazz games when vehicle availability is limited. Routes with mountain passes or national parks may carry tire chain fees. Stadium parking is limited, so factor $20-40 per event. Careful planning ensures the best buses at the best value.

Get You Quote in Just Seconds

Getting a fast quote is easy with us. Simply call 385-230-6303 or use our online booking tool to receive an instant price estimate tailored to your specific needs. Specify the date, start and end locations, passenger count, and any special amenities you require—within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming. Let our simple quoting process take the stress out of event planning. With pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal bus rental hassle-free. Our online quote tool lets people get quotes in under 30-seconds and compare rates, pictures, options in seconds. We can provide transportation for any event or trip – both short-term and long-term available, point to point, hourly, daily packages, and more. Every year we organize shuttles and transportation for thousands of events and groups. No matter if you have a party of 10 or a party of 10,000, our team will form a customized itinerary specific to your transportation needs.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

The principal at Washington Elementary School is planning a field trip for the 5th grade students to visit the University of Utah campus in Salt Lake City. She chooses one 5th grade class of 25 students and arranges for them to meet at the university, planning to pay for their travel expenses. In order to make travel more convenient once they are on campus, she decides to rent a 25-passenger charter bus to shuttle the students and chaperones around the university to see the different buildings and facilities. She decides to rent it for the day, which amounts to $250 per hour. She is able to build a custom campus tour itinerary, and the students end up having a great educational day seeing the sights. She tips the charter bus team 10% for a job well done, adding $125 to their total cost.

Example #2:

A large technology company based in California decides to host their annual leadership conference in Salt Lake City. They expect 150 top executives to attend the 3-day event which will consist of meetings, workshops, guest speakers, and networking activities. The event planners contact our Salt Lake City party bus rental company to arrange transportation for the executives to and from the hotel and conference venues. We provide a quote for three 56-passenger luxury coaches at $250 per hour. The coaches will be used for airport transfers when executives arrive on Monday and depart on Thursday, as well as daily shuttles between the hotel and conference center from 8 AM to 8 PM for the duration of the event. In total, we estimate 45 hours of charter coach services over the 3 days. With 3 coaches rented at $250 per hour, the total quote comes out to $33,750 plus applicable taxes and fees. We offer a 10% discount on multi-day rentals, bringing the total to $30,375. The client is pleased with the quote and confirms the order. Our luxury coaches and experienced team ensures comfortable and stylish transfers for their leadership conference.

Example #3:

The head coach of a youth hockey team in Salt Lake City wants to reward his players with a fun season-ending trip. He decides to rent a party bus for the 15 players and their families to celebrate at popular attractions around the city. He rents a 30-passenger party bus for 8 hours at a rate of $250 per hour, totaling $2,000. The bus picks them up at 9 AM on a Saturday morning and takes them to popular attractions all around Salt Lake City, including City Creek Center, the Gateway mall, classic arcades, bowling alleys, trampoline parks, and Dave & Buster’s. Everyone has a great time celebrating a successful season together on the party bus. With 15 players plus some parents and siblings, the bus is packed. In the end with tax, fees, and a generous 15% tip for the friendly team, their total charter cost is $2,400. That comes out to only $100 per player family for a full day of transportation and fun.

Example #4:

A group of friends from out of town is meeting up in Salt Lake City for a mini-reunion. They want to spend a day seeing Temple Square, hiking in the mountains, and trying out the food scene. To make getting around easier, they decide to rent a 14 passenger van for the day from a local charter bus company. The rate is $250 per hour, with a minimum of 5 hours. They are picked up from their hotel at 9am. Their first stop is Temple Square, where they spend a couple hours wandering the grounds. Next they head up to Ensign Peak for a short hike with panoramic views of the valley. After working up an appetite, they go to The Garden Restaurant for a long lunch filled with catching up. Their last stop is Antelope Island State Park to see the Great Salt Lake and do some wildlife spotting before returning to their hotel around 5pm. With 8 hours of rental time plus gas and tax, their total for the day comes out to $2,200. They split it evenly between them and end up paying $275 each for a full day of transportation and sightseeing with friends.

Example #5:

A bride and groom are getting married in Salt Lake City and have several events planned surrounding their wedding weekend. They decide to rent a party bus for their combined bachelor and bachelorette party on Friday night before the wedding. The party bus fits 30 guests and they fill it up with their wedding party and closest friends. They rent the party bus for 5 hours from 8PM to 1AM at a rate of $250 per hour, totaling $1,250. On Saturday, the wedding day, the bride and groom rent a 20 passenger limo bus to transport immediate family from the hotel to the ceremony. The limo bus is rented for 3 hours from 2PM to 5PM at $300 per hour, adding up to $900. Finally, the couple rents a 14 passenger luxury van to shuttle guests from the ceremony to the reception venue. The van is rented for 2 hours from 5:30PM to 7:30PM at $225 per hour, making the total $450. The grand total for all transportation rentals for the weekend wedding events is $2,600. The couple tips 10%, adding an extra $260 to the overall cost.